Thank You for Being
a UFinity Sponsor

Company name is the only required field. Contact information, website, company description, logo, checklist selections, and notes are optional, although providing them now helps the UFinity team prepare your sponsor materials more efficiently.

No. The checklist is an optional planning tool. Select only the items your team has completed, leave the rest unchecked, and submit whenever you are ready. You may send updates later by emailing the sponsor team.

This page is the complete UFinity sponsor portal. It includes deadlines, event details, marketing resources, hotel information, sponsor-area standards, shipping instructions, setup and breakdown times, session guidance, and contact information. Bookmark it and share it with everyone supporting your sponsorship.

Your signed sponsorship agreement is the official source for package-specific benefits, including registrations, sponsor space, logo placement, sponsored content, and other included opportunities. When the agreement and this page differ, the signed agreement controls.

Send the UFinity sponsor team the name and business email of each included sponsor attendee. Registrations above the number included in your agreement may be purchased through the public attendee registration link.

Yes. Email marketing@unlimitedsystems.com with the company name and the information that changed. Updates received after a production deadline may not appear in materials that have already been printed or finalized.

A vector SVG, EPS, AI, or high-resolution PDF is preferred. A transparent PNG is also helpful. Upload the final approved version your organization wants used on event signage, digital promotions, and sponsor materials.

Provide 50–100 words of final, approved copy describing your organization, the customers you serve, and your primary products or services. The UFinity team may use this description on the event website, sponsor listings, digital promotions, signage, or other event materials. Submit the wording exactly as you want it displayed.

We recommend that materials arrive no earlier than Thursday, October 29, 2026. It isn’t required, but the Grand Hyatt charges a storage fee for packages held more than five days. Address every box with the shipping label in the portal: (Guest Name) (Guest Cell Number), c/o Grand Hyatt Nashville, 1000 Broadway, Nashville, TN 37203, UFinity 2026, Box ___ of ___. Multiple boxes must be numbered.

Unless your agreement states otherwise, every sponsor receives one table with a black table cover, two chairs, electricity, and hotel internet, all included at no charge. Wi-Fi details will be shared with sponsors before the event.

Electricity and hotel internet are included with every sponsor setup at no charge, so there is nothing to request. For monitors or AV support, additional furniture, or freight and pallet access, describe the request in the optional notes field or email the sponsor team at marketing@unlimitedsystems.com. These items are not automatically included and may involve venue charges.

Unless the sponsorship agreement states otherwise, sponsors are responsible for carrier charges, hotel handling or storage fees, tracking, prepaid return labels, packing materials, and removing all sponsor property after breakdown. The hotel’s per-package handling fee posts to the guest room of the person named on the shipping label.

Sponsor check-in and setup begin at 9:00 AM on Sunday, November 1. Representatives should be in place at least 30 minutes before the first scheduled attendee activity. The full setup, staffing, reception, and breakdown schedule is listed in the sponsor portal.

The UFinity room block has closed. Please book directly with the Grand Hyatt Nashville at +1 615 622 1234. Sponsors are responsible for reserving their own rooms.

Email marketing@unlimitedsystems.com for package-specific questions, changes after submitting the form, special requests, or approvals that are not addressed on this page. Onsite, Kyle Hede is your contact for any questions or concerns: kyle.hede@unlimitedsystems.com or 513-679-6265.