Thank You for Being
a UFinity Sponsor
We are excited to welcome your organization to UFinity 2026. This page is your complete sponsor portal and contains every event detail, deadline, marketing resource, logistics instruction, and form your team needs for Nashville.
Bookmark this page and share it with everyone supporting your sponsorship. No separate sponsor packet is required. Complete the short form with your company name, best contact details, company description, and logo. Additional updates can be shared with the sponsor team later.
UFinity 2026
What Happens Next
Use this page as the single source of truth for your sponsorship. Complete the four steps below, then use the resources on this page to promote, travel, ship, set up, and participate.
Complete the Form
Submit your company name, best contact details, website, company description, and logo. Only the company name is required.
Upload Brand Assets
Upload your best available company logo. The file will be stored in the WordPress Media Library and linked to the sponsor submission.
Register Your Team
Confirm included sponsor passes with the UFinity team and share the names of the representatives who will attend.
Use the Sponsor Guide
Follow the exhibit, shipping, session, hotel, setup, and breakdown instructions below. Email the sponsor team with special requests.
Important Sponsor Deadlines
Submitting materials on time helps ensure your organization is included in digital promotions, printed materials, signage, and on-site planning.
These are the working sponsor deadlines for UFinity 2026. Submit earlier whenever possible. Materials received after a deadline may be excluded from the related deliverable.
Company name, contact information, website, company description, and logo.
Final company name, website, approved company description, and preferred logo file.
Print-ready artwork, session title and description, speaker materials, videos, and signage approvals.
Final attendee names, exhibit requirements, electrical or AV needs, and accommodations.
Your Complete UFinity Sponsor Portal
Everything your team needs is organized below. Open only the section you need, bookmark this page, and use it as your sponsor source of truth.
00Start Here: Sponsor Checklist
Everything your team must complete before arriving in Nashville.
Start Here: Sponsor Checklist
Everything your team must complete before arriving in Nashville.
01Benefits & Registration
Passes, package rules, attendee registration, and additional attendee guidance.
Benefits & Registration
Passes, package rules, attendee registration, and additional attendee guidance.
Your signed sponsorship agreement controls package-specific benefits. This page contains the operational instructions that apply to every sponsor. If the agreement and this page differ, the signed agreement controls.
Sponsor Attendee Registration
Email the UFinity sponsor team with the name and business email of every representative who will attend, staff the sponsor area, speak, or participate in sponsor activities.
- • Identify one primary on-site contact.
- • Use a unique business email for each attendee.
- • Submit dietary and accessibility needs with each attendee.
- • Email changes to the sponsor contact listed on this page.
Additional Attendees
Registrations above the number included in your agreement may be purchased at the current UFinity rate. Do not use the public link for included sponsor passes.
Purchase Additional Registration02Sponsor Marketing Toolkit
Approved event facts, promotional copy, links, badges, and ready-to-download assets.
Sponsor Marketing Toolkit
Approved event facts, promotional copy, links, badges, and ready-to-download assets.
Event: UFinity 2026
Theme: Center Stage
Dates: November 1–3, 2026
Venue: Grand Hyatt Nashville
Address: 1000 Broadway, Nashville, TN 37203
Hosted by: Unlimited Systems
Event site: unlimitedsystems.com/ufinity-conference
UFinity 2026 brings Unlimited Systems customers, specialty healthcare leaders, industry experts, and strategic partners together in Nashville for three days of education, collaboration, product innovation, and practical strategies for improving financial and operational performance.
LinkedIn Post
We are excited to support UFinity 2026 as an event sponsor. From November 1–3, we will join Unlimited Systems customers, specialty healthcare leaders, and industry experts at the Grand Hyatt Nashville for three days focused on practical strategies, technology, collaboration, and stronger financial performance. We look forward to connecting with attendees in Music City. Learn more and register: https://www.unlimitedsystems.com/ufinity-conference/ #UFinity2026 #SpecialtyHealthcare #RevenueCycle #HealthcareTechnology
Email or Newsletter Copy
Suggested subject: Join Us at UFinity 2026 in Nashville
We are proud to sponsor UFinity 2026, taking place November 1–3 at the Grand Hyatt Nashville. The conference will bring together Unlimited Systems customers, specialty healthcare executives, revenue cycle leaders, operational teams, product experts, and strategic partners for education, collaboration, and practical ideas that can improve performance.
Our team looks forward to meeting attendees, sharing ideas, and taking part in the UFinity experience. Learn more or register at https://www.unlimitedsystems.com/ufinity-conference/.
Short Announcement
Proud sponsor of UFinity 2026, November 1–3 at the Grand Hyatt Nashville. We look forward to connecting with specialty healthcare leaders, Unlimited Systems customers, and industry partners in Music City.
03Schedule, Setup & Breakdown
Arrival times, sponsor check-in, staffing expectations, reception details, and breakdown.
Schedule, Setup & Breakdown
Arrival times, sponsor check-in, staffing expectations, reception details, and breakdown.
Arrival and Welcome
11:00 AM–5:00 PM: Sponsor check-in and exhibit setup
12:00–8:00 PM: Attendee arrival and conference material pickup
6:00–8:00 PM: Welcome reception at the Grand Hyatt rooftop
Primary Conference Day
8:00 AM: Sponsor area access and final setup
8:30 AM–5:00 PM: Sponsor area staffed during conference programming, meals, and breaks
After 5:00 PM: Secure valuables and tidy the sponsor area
Final Day and Departure
8:00 AM: Sponsor area access
8:30 AM–12:00 PM: Sponsor area staffed
12:00–2:00 PM: Breakdown and return-shipping staging
Sponsor representatives should be in place at least 30 minutes before the first scheduled attendee activity. Early breakdown is not permitted without approval.
04Sponsor Area & Exhibit Guide
Standard footprint, displays, electricity, Wi-Fi, furniture, audiovisual needs, and exhibit rules.
Sponsor Area & Exhibit Guide
Standard footprint, displays, electricity, Wi-Fi, furniture, audiovisual needs, and exhibit rules.
Standard Sponsor Setup
Unless your signed agreement states otherwise, plan for the following standard setup:
- • One 6-foot draped table
- • Two chairs
- • One wastebasket
- • Shared conference Wi-Fi
- • Space for one tabletop display and one retractable banner
Request in Advance
The following are not automatically included and must be requested by emailing the sponsor team by October 2:
- • Electrical service or additional outlets
- • Dedicated or hard-wired internet
- • Monitor, television, stand, or AV support
- • Additional furniture
- • Freight, pallet, or large-equipment access
Display Requirements
- • Keep all displays, bags, and equipment inside the assigned footprint.
- • Maximum display height is 8 feet unless approved otherwise.
- • Do not block walkways, neighboring sponsors, signage, or exits.
- • Freestanding displays must be stable and professionally finished.
- • Do not attach materials to hotel walls, floors, ceilings, or furniture.
Not Permitted Without Approval
- • Amplified sound or disruptive demonstrations
- • Open flames, smoke, fog, confetti, or glitter
- • Alcohol, food preparation, or beverage service
- • Selling products or collecting payments on-site
- • Activities that capture attendee images or data without consent
05Shipping & Return Instructions
Delivery window, hotel shipping label, package handling, storage, and return-shipping steps.
Shipping & Return Instructions
Delivery window, hotel shipping label, package handling, storage, and return-shipping steps.
Required delivery window: October 25 through October 28, 2026. Shipments arriving earlier may incur additional storage fees. Sponsors are responsible for carrier charges, hotel handling or storage fees, tracking, and return shipping.
Shipping Address and Label
ATTN: UFinity 2026 / Unlimited Systems
Sponsor Company: [COMPANY NAME]
On-Site Contact: [NAME + MOBILE]
Event Dates: November 1–3, 2026
Box [#] of [TOTAL]
1000 Broadway
Nashville, TN 37203
Put the label on every box and include a duplicate label inside each package.
Before Shipping
- • Email the number of boxes, carrier, and tracking numbers to the sponsor team.
- • Mark every package “UFinity 2026” and include your sponsor company name.
- • Contact Marketing@unlimitedsystems.com before shipping pallets, freight, oversized items, or refrigerated materials.
- • Do not send valuables, cash, medications, or irreplaceable items.
- • Keep tracking details and delivery confirmation available on-site.
Return Shipping
- • Bring printed prepaid return labels for every package.
- • Bring tape, scissors, and any specialty packing materials needed.
- • Repack and label materials during the Tuesday breakdown window.
- • Stage packages only in the location directed by the UFinity team.
- • Schedule carrier pickup after 2:00 PM on Tuesday, November 3.
- • Do not leave unlabeled materials, displays, or trash behind.
Venue Contact
Grand Hyatt Nashville
1000 Broadway, Nashville, TN 37203
Hotel Phone: +1 615 622 1234
Hotel staff can confirm package receipt, but all sponsor instructions and approvals should go through the UFinity sponsor contact.
06Sponsored Sessions & Speakers
Session format, speaker materials, presentation specifications, audiovisual needs, and deadlines.
Sponsored Sessions & Speakers
Session format, speaker materials, presentation specifications, audiovisual needs, and deadlines.
Session Format
- • Sponsor Showcase blocks are scheduled for up to 40 minutes.
- • Plan for approximately 30 minutes of content and 10 minutes of questions.
- • Content should be educational, relevant to specialty healthcare, and practical.
- • Product demonstrations are permitted when they support the session topic.
- • Avoid using protected patient information or unapproved customer claims.
Required Speaker Materials
- • Speaker name, title, email, and mobile number
- • 75–150 word biography
- • High-resolution professional headshot
- • Session title, description, and three learning objectives
- • Pronunciation notes and accessibility requirements
Presentation Requirements
- • Use a 16:9 widescreen presentation.
- • Submit PowerPoint and PDF versions.
- • Use embedded fonts and locally stored videos.
- • Do not rely on live internet access for core content.
- • Bring the final presentation on a USB drive as backup.
Session Deadlines
- • August 31: Speaker, title, description, and headshot
- • September 14: Draft slides and AV requirements
- • September 18: Final presentation and video files
- • Final session placement appears in the conference agenda linked above.
07Hotel, Arrival & Travel
Hotel block, venue address, airport guidance, arrival planning, parking, and travel responsibilities.
Hotel, Arrival & Travel
Hotel block, venue address, airport guidance, arrival planning, parking, and travel responsibilities.
Grand Hyatt Nashville
Address: 1000 Broadway, Nashville, TN 37203
Hotel check-in: 4:00 PM
Hotel check-out: 11:00 AM
Phone: +1 615 622 1234
Travel Planning
- • Fly into Nashville International Airport (BNA).
- • Rideshare, taxi, rental car, and hotel parking are available.
- • Plan to arrive with enough time to complete setup before 5:00 PM Sunday.
- • Sponsors are responsible for airfare, hotel, parking, meals not included with the event, and personal travel expenses.
- • November weather can vary. Bring layers and comfortable shoes.
08Sponsor Support & Contacts
The person to contact for benefits, attendees, marketing, exhibits, shipping, sessions, and on-site help.
Sponsor Support & Contacts
The person to contact for benefits, attendees, marketing, exhibits, shipping, sessions, and on-site help.
Your UFinity Contact
Use this contact for sponsorship benefits, attendee changes, marketing approvals, exhibit requests, shipping questions, sponsored sessions, and on-site issues.
Email: aheard@unlimitedsystems.com
Unlimited Systems Main: 513.821.4222
Event Details at a Glance
The full instructions are in the sponsor portal above. These are the details most teams need while booking travel and preparing materials.
November 1–3, 2026
Sponsor setup begins Sunday. Breakdown is Tuesday after the sponsor area closes.
Grand Hyatt Nashville
1000 Broadway, Nashville, Tennessee 37203.
October 25–28
Use the UFinity sponsor label shown in the shipping guide above.
Marketing
Submit Your Details
Company name is the only required field. Add the best contact information, approved company description, and logo available, then use the optional checklist to show where your team is in the planning process.
Thank You
Your UFinity sponsor information has been submitted to the Unlimited Systems team.
Keep this page bookmarked for deadlines, shipping instructions, marketing resources, travel details, and event updates.
Contact the UFinity Sponsor Team
Everything needed to prepare is published on this page. Contact Marketing only for a package-specific benefit question, a change after submitting the form, or an exception that requires approval.
Sponsor FAQs
Common questions about materials, attendees, shipping, displays, and sponsorship benefits.
What information is required on the sponsor form?
Company name is the only required field. Contact information, website, company description, logo, checklist selections, and notes are optional, although providing them now helps the UFinity team prepare your sponsor materials more efficiently.
Do we need to complete every checklist item before submitting?
No. The checklist is an optional planning tool. Select only the items your team has completed, leave the rest unchecked, and submit whenever you are ready. You may send updates later by emailing the sponsor team.
Where do we find everything we need?
This page is the complete UFinity sponsor portal. It includes deadlines, event details, marketing resources, hotel information, sponsor-area standards, shipping instructions, setup and breakdown times, session guidance, and contact information. Bookmark it and share it with everyone supporting your sponsorship.
What benefits are included with our sponsorship?
Your signed sponsorship agreement is the official source for package-specific benefits, including registrations, sponsor space, logo placement, sponsored content, and other included opportunities. When the agreement and this page differ, the signed agreement controls.
How do we register sponsor attendees?
Send the UFinity sponsor team the name and business email of each included sponsor attendee. Registrations above the number included in your agreement may be purchased through the public attendee registration link.
Can we update our information after submitting?
Yes. Email marketing@unlimitedsystems.com with the company name and the information that changed. Updates received after a production deadline may not appear in materials that have already been printed or finalized.
What logo file should we upload?
A vector SVG, EPS, AI, or high-resolution PDF is preferred. A transparent PNG is also helpful. Upload the final approved version your organization wants used on event signage, digital promotions, and sponsor materials.
What should we include in the company description?
Provide 50–100 words of final, approved copy describing your organization, the customers you serve, and your primary products or services. The UFinity team may use this description on the event website, sponsor listings, digital promotions, signage, or other event materials. Submit the wording exactly as you want it displayed.
When and where should we ship materials?
Ship materials to arrive between October 25 and October 28, 2026, using the shipping label provided in the portal. Ship to Grand Hyatt Nashville, 1000 Broadway, Nashville, TN 37203. Every box should include UFinity 2026, your company name, the on-site contact, and the box count.
What is included in the standard sponsor setup?
Unless your agreement states otherwise, plan for one 6-foot draped table, two chairs, one wastebasket, shared conference Wi-Fi, and space for one tabletop display and one retractable banner.
How do we request electricity, AV, internet, or furniture?
Describe the request in the optional notes field or email the sponsor team. Electrical service, dedicated internet, monitors, AV support, additional furniture, and freight access are not automatically included and may involve venue charges.
Who pays shipping and hotel handling fees?
Unless the sponsorship agreement states otherwise, sponsors are responsible for carrier charges, hotel handling or storage fees, tracking, prepaid return labels, packing materials, and removing all sponsor property after breakdown.
When should sponsor representatives arrive?
Sponsor check-in and setup begin Sunday, November 1. Representatives should be in place at least 30 minutes before the first scheduled attendee activity. The full setup, staffing, reception, and breakdown schedule is listed in the sponsor portal.
How do we book the hotel?
Use the official Grand Hyatt Nashville booking link provided on this page. Sponsors are responsible for reserving their own rooms and should book before the room block reaches capacity.
Who should we contact with questions?
Email marketing@unlimitedsystems.com for package-specific questions, changes after submitting the form, special requests, or approvals that are not addressed on this page.
We’ll See You in Nashville
Thank you for helping make UFinity 2026 possible. Complete the form, bookmark this sponsor portal, and use the resources above as your event guide from now through breakdown.
Complete Sponsor Form