6,500+ specialty providersVisit-ready
Keep authorization and coverage aligned before the appointment is booked.
Behavioral Health PM & RCM Software
The Leading Practice Management and RCM Billing Software for Behavioral Health
Master psychotherapy session time-units, DSM-5 diagnostic mappings, and telehealth rules. See why behavioral health practices choose Unlimited Systems for practice management and RCM software.
Why Behavioral Health billing is different
Behavioral and mental health specialties handle highly confidential, ongoing treatment schedules that require careful time-unit tracking, multi-state telehealth billing, and flexible patient copay collections.
Psychotherapy billing depends heavily on strict duration parameters (e.g., CPT 90832 vs 90834 vs 90837). Submitting claims without documenting the exact start and stop times of clinician sessions triggers severe post-payment audit audits and complete code write-offs.
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★★★★★5/5★★★★★5/56,500+ specialty providersSOC 2 certified
Trusted Payer & EHR Integration Partners
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6,500+
providers nationwide
$70B+
in claims processed annually
4.8/5
average client rating
Designed Around How Your Behavioral Health Practice ACTUALLY Works
Our connected workflows are built to make you and your work easier to do and increase your revenue.
Claim-ready
Validate behavioral health codes, modifiers, and documentation before submission.
Practice-ready
Give teams one view of denials, margin, and A/R priorities.
Specialty RCM intelligence
Behavioral Health Revenue Cycle Challenges
LAI antipsychotics, MAT drugs, and time-based coding drive unique revenue risk.
19%
Est. denial rate
9/10
Prior-auth burden
Where revenue is at risk
Time-Based CPT Coding
Psychotherapy codes are billed by session length; one undocumented minute can trigger downcoding.
How the platform addresses this
- Documented session length drives the correct time-based code.
- Add-on and interactive-complexity codes are validated together.
- Under-documented sessions are flagged before the note closes.
Buy-and-bill drug reference5 agents · codes, channel, prior-auth, and billing notes
| Drug | Code | Route | Channel | Cost | PA | Billing notes |
|---|---|---|---|---|---|---|
| Vivitrol (naltrexone ER) | J2315 | IM | Part B / Medicaid | $1.5K/mo | Yes | 380-unit billing per 1mg; NDC required. |
| Sublocade (buprenorphine ER) | J0571-J0575 | SQ | Part B/D | $1.8K/mo | Yes | Dose-specific J-codes; refrigerated; channel is critical. |
| Invega Sustenna (paliperidone) | J2426 | IM | Part B / Medicaid | $18K/yr | Yes | Medical versus pharmacy benefit confusion. |
| Abilify Maintena (aripiprazole) | J0401 | IM | Part B / Medicaid | $12K/yr | Yes | Monthly dosing; reconstitution and floor stock tracking. |
| Aristada (aripiprazole lauroxil) | J0402 | IM | Part B / Medicaid | $14K/yr | Yes | Multiple dose options require dose-specific unit billing. |
Cabinet integration: Behavioral health practices stocking LAI antipsychotics and MAT injectables as floor stock need cabinet integration so each administered dose carries the correct J-code, unit count, and NDC.
AI + Automation
AI & Automation for Behavioral Health
- Session start and stop times map automatically to the correct CPT time band.
- Add-on code pairing is validated against the primary service code before submission.
- Telehealth place-of-service logic applies the current, payer-specific rule automatically.
- Work by exception surfaces only the sessions with an actual pairing or time conflict.
Hear It From Our Clients
Specialty practices describe, in their own words, what changed after moving to Unlimited Systems.
Video testimonial
Dunmore, Pennsylvania
“As I look back at the transition, the support and the collaboration with the folks at Unlimited really helped make us feel at ease. We had a partner that really wanted us to be successful.”
- CEO
- Days in A/R shrank from 21 to 15, consistently.
- Charges go out the next day.
- Less manual work, more clean claims, and stronger cash flow.
Calculate Your RCM Revenue Leakage
Drag the sliders to estimate how much unrealized cash remains locked in your current specialty billing cycles before optimization.
Model your current claim volume
Adjust both inputs to match your practice.
1,500
200 claims15,000 claims
$250
$80 value$3,500 value
See your recovery estimate
Enter your work email to unlock your estimated annual recovery.
See Your Results ImmediatelyGoogle5/5Gartner5/5G24.8/5
One platform for every behavioral health workflow
Eight connected capabilities, grouped around the way your practice works.
Front office
Keep registration and appointment calendars in sync.
Before the visit
Verify coverage and catch charge risk early.
Revenue cycle
Post payments, route denials, and prioritize A/R.
Practice intelligence
See margin, performance, and value-based results.
The Behavioral Health suite
Every part of the behavioral health revenue cycle, in one system
Each module is configured for the codes, modifiers, and payer rules behavioral health teams work with, not adapted from generic billing software.
Behavioral Health Patient Intake SoftwareEnable digital clinical intakes and screening questionnaires (PHQ-9, GAD-7) pre-arrival.Behavioral Health Scheduling SoftwareSchedule weekly, bi-weekly, or recurring counseling slots with automated provider balancing.Behavioral Health Financial Clearance SoftwareInstantly verify mental health limits and check deductible values across commercial healthcare plans.Behavioral Health Charge Validation SoftwareVerify documented session times against billed codes, checking compliance margins.Behavioral Health Payment Posting SoftwarePost and allocate sliding-scale collections, patient deposits, and weekly copayments.Behavioral Health AR Management SoftwareEnforce correct audio-only or video telehealth modifier codes based on state-by-state guidelines.Behavioral Health Analytics SoftwareAnalyze clinical hours, operational overhead, and therapist productivity metrics.Behavioral Health Value-Based Care SoftwareAggregate patient PHQ-9 improvements to confirm performance bonuses on commercial programs.
The cost of generic billing
You went into behavioral health to treat patients, not to chase claims
These are the places behavioral health practices most often lose revenue when their billing platform wasn’t built for the work. Unlimited Systems closes each one with rules configured for your specialty.
Review your workflowCommon behavioral health revenue leaks
- Post-payment insurance audits questioning psychotherapy duration logs.
- High percentage of claims denied due to mismatching telehealth place-of-service modifiers.
- Inaccurate DSM-5 crosswalk mappings for commercial payer claims.
- Lagging accounts receivable due to uncollected recurring patient balances.
Challenges we solve for behavioral health
The work that generic platforms leave to your staff is the work behavioral health margin actually turns on.
Psychotherapy timing codes
Systems verify exact session boundaries before filing, ensuring timing parameters match codes.
Telehealth Place-of-Service
State-level rule maps automatically adjust modifiers based on patient residence credentials.
DSM-5 To ICD-10 Mapping
Built-in psychiatric DSM-5 crosswalk converts clinical names into billing codes.
Legacy software vs. Unlimited Systems
See why behavioral health practices move off general-purpose billing platforms.
CRITERIA
LEGACY SYSTEM COMPROMISE
UNLIMITED SYSTEMS VALUE
Psychotherapy timing codes
✕Therapists document overlapping hours, triggering immediate clinical audit holds.
✓Systems verify exact session boundaries before filing, ensuring timing parameters match codes.
Telehealth Place-of-Service
✕Telehealth claims are denied because place-of-service rules (-02 vs -10) are misapplied.
✓State-level rule maps automatically adjust modifiers based on patient residence credentials.
DSM-5 To ICD-10 Mapping
✕Mismatched psychiatric clinical indications cause claims rejection.
✓Built-in psychiatric DSM-5 crosswalk converts clinical names into billing codes.
Still evaluating
Not Ready to Switch Yet? That's Exactly When to Start the Conversation.
You don't have to be actively replacing your current system to have a useful conversation with Unlimited Systems. Many behavioral health practices talk with us months before a contract renewal or system evaluation to understand where time-based CPT coding, recurring reauthorizations, telehealth modifiers, and MAT or LAI drug billing may already be showing up.
A conversation can help surface where psychotherapy time-band coding, reauthorization tracking, telehealth POS and modifier rules, and Vivitrol, Sublocade, or LAI antipsychotic unit billing may be creating avoidable denials.
Less billing work between the visit and payment
Specialty rules and connected data keep your team focused on the exceptions that need judgment.
Verify before the visit
Coverage and authorization stay tied to the order.
Validate specialty charges
Code, unit, and modifier checks happen before filing.
Work the right accounts
Denials and A/R are ranked by value and filing risk.
35%less manual workflow time
One platform
The rest of the platform your behavioral health practice runs on
The same connected system handles the operational work that sits either side of billing.
Patient Intake
Digital intake, eligibility, and demographic capture before the visit.
Explore Patient IntakePatient Scheduling
Smart calendars and resource scheduling across providers and locations.
Explore Patient SchedulingFinancial Clearance
Automated eligibility checks and prior authorization management.
Explore Financial ClearanceCharge Validation
Pre-claim scrubbing for coding, modifiers, and compliance accuracy.
Explore Charge ValidationBuilt for behavioral health
Follow one behavioral health patient from intake to payment
Eight stages, one record. Nothing is rekeyed between systems, so a detail captured at the front desk is still there when the claim goes out, and when the remittance comes back.
Walk the workflow with us- 1Patient Intake for behavioral healthDigital intake and demographic capture built around behavioral health visit types.
- 2Patient Scheduling for behavioral healthCalendars and resources that reflect how behavioral health appointments actually run.
- 3Financial Clearance for behavioral healthEligibility and prior authorization resolved before the patient arrives.
- 4Charge Validation for behavioral healthSpecialty scrubbing on codes and modifiers before the claim leaves the building.
- 5Payment Posting for behavioral healthERA and EOB posting reconciled automatically against what was billed.
- 6AR Management for behavioral healthWorklists ranked by dollar value, aging, and timely-filing deadline.
- 7Healthcare Analytics for behavioral healthLive visibility into denials, yield, and performance by provider and procedure.
- 8Value-Based Care for behavioral healthQuality measures and episode costs tracked under alternative payment models.
Sub-specialties
RCM software for Behavioral Health sub-specialties
Each sub-specialty has its own coding, authorization, and payer rules. See how Unlimited Financials handles yours.
Frequently asked questions
Yes. Practice ledgers track customized self-pay structures, separate from insurance-backed billing.
New to revenue cycle terminology? Browse our healthcare RCM & billing glossary.
We Love Hearing From Our Users
Practices like yours, on what changed after moving to Unlimited Financials.
★★★★★4.8/5
★★★★★5/5
“
The system continues to grow with features as it should, with how healthcare changes. So, if you are looking for a company that is innovative and truly cares, I would recommend Unlimited Financials.
Ernelita Dacumos
Billing Manager, SHOM
“
Unlimited Financials has been the easiest and best practice management system I have used. It is easy to navigate and do what I need to do.
Melissa Shook
Medical Biller, SHOM
“
We have been on Unlimited Financials for over three years and love it. Our claims are being processed faster and more efficiently, which means we are receiving payment more quickly.
Renee Bernacchi
Accounts Receivable Coordinator, COAS
“
Unlimited Financials has allowed us to extend our workforce in some areas due to the workflow efficiencies and given a better patient experience.
Mel Davies
CFO, Oregon Oncology Specialists
“
Knowledge of the patient's coverage has been a game changer. The ability to verify benefits before the patient comes in has saved us on time and denials, so there is no delay in treatment.
Alisha Haslem
Patient Advocate Manager, Utah Cancer Specialists
“
Using Unlimited Systems has allowed us to get a much better handle on our AR and claim management.
Erin Wilcher
Executive Director, Commonwealth Cancer Center
“
The system continues to grow with features as it should, with how healthcare changes. So, if you are looking for a company that is innovative and truly cares, I would recommend Unlimited Financials.
Ernelita Dacumos
Billing Manager, SHOM
“
Unlimited Financials has been the easiest and best practice management system I have used. It is easy to navigate and do what I need to do.
Melissa Shook
Medical Biller, SHOM
“
We have been on Unlimited Financials for over three years and love it. Our claims are being processed faster and more efficiently, which means we are receiving payment more quickly.
Renee Bernacchi
Accounts Receivable Coordinator, COAS
“
Unlimited Financials has allowed us to extend our workforce in some areas due to the workflow efficiencies and given a better patient experience.
Mel Davies
CFO, Oregon Oncology Specialists
“
Knowledge of the patient's coverage has been a game changer. The ability to verify benefits before the patient comes in has saved us on time and denials, so there is no delay in treatment.
Alisha Haslem
Patient Advocate Manager, Utah Cancer Specialists
“
Using Unlimited Systems has allowed us to get a much better handle on our AR and claim management.
Erin Wilcher
Executive Director, Commonwealth Cancer Center
Don't Love Your Current RCM Software Provider?
That's putting it nicely based on what we hear every day.
A support line that never picks up. An overseas call center that's never heard of your account. Errors nobody catches until the denial shows up. We're Midwest-based, not offshore, and the team that answers already knows your account. Practices that switch tend to wish they'd done it sooner.
- Located in Cincinnati, Ohio — no offshore call centers
- Founded by healthcare leaders, not tech-bros
- Industry leaders in innovation, technology, and automation
“I would recommend Unlimited Financials to other specialty practices.”
Michelle LeandriCEO, NEPA
“We transitioned to Unlimited Financials in 2024... the team and platform are absolutely amazing.”
GinaAdministrator, FOUR
“We have been on Unlimited Financials for over three years and love it. Our claims are being processed faster and more efficiently, which means we are receiving payment more quickly.”
Renee BernacchiAccounts Receivable Coordinator, COAS
GET STARTED
Optimize Your Specialty Revenue Cycle
Connect with a specialized Behavioral Health RCM expert for a personal workflow walkthrough, and see where your current setup is creating avoidable revenue risk.
★★★★★4.8/5★★★★★5/5★★★★★5/5
★★★★★5/5★★★★★5/56,500+ specialty providersSOC 2 certified