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Psychiatry PM & RCM Software

Psychiatry Practice Management and RCM Billing, Built to Perform

Bill E/M with psychotherapy add-ons, telepsychiatry, and interventional treatments such as TMS and esketamine correctly. See why psychiatry practices choose Unlimited Systems for practice management and RCM software.

Why Psychiatry billing is different

Psychiatric practices combine medication management with psychotherapy, and increasingly with interventional treatments. Coding depends on time and on how services are combined, coverage often runs through behavioral health carve-outs, and telehealth rules continue to evolve.

A psychiatrist may see a new patient for a diagnostic evaluation, follow up with medication management plus psychotherapy, and oversee a course of transcranial magnetic stimulation or esketamine treatment. Many visits are virtual, and patients often have behavioral health benefits managed by a different company than their medical plan.

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★★★★★4.8/5G2★★★★★5/5Gartner★★★★★5/5
6,500+ specialty providersSOC 2 certified
RCM software for Psychiatry: psychiatrist in conversation with a patient in a calm office
Behavioral Health RCM and practice management software dashboard
HOMESPECIALTIESBehavioral HealthPsychiatry RCM Software

Trusted Payer & EHR Integration Partners

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Designed Around How Your Psychiatry Practice ACTUALLY Works

Our connected workflows are built to make you and your work easier to do and increase your revenue.

Visit-ready

Keep authorization and coverage aligned before the appointment is booked.

Claim-ready

Validate psychiatry codes, modifiers, and documentation before submission.

Practice-ready

Give teams one view of denials, margin, and A/R priorities.

Hear It From Our Clients

Specialty practices describe, in their own words, what changed after moving to Unlimited Systems.

A specialty practice client of Unlimited Systems
Video testimonial
Dunmore, Pennsylvania
“As I look back at the transition, the support and the collaboration with the folks at Unlimited really helped make us feel at ease. We had a partner that really wanted us to be successful.”

- CEO

  • Days in A/R shrank from 21 to 15, consistently.
  • Charges go out the next day.
  • Less manual work, more clean claims, and stronger cash flow.
Read the full case study

Calculate Your RCM Revenue Leakage

Drag the sliders to estimate how much unrealized cash remains locked in your current specialty billing cycles before optimization.

Model your current claim volume

Adjust both inputs to match your practice.

1,500
200 claims15,000 claims
$250
$80 value$3,500 value

See your recovery estimate

Enter your work email to unlock your estimated annual recovery.

See Your Results ImmediatelyGoogle5/5Gartner5/5G24.8/5

One platform for every psychiatry workflow

Eight connected capabilities, grouped around the way your practice works.

The Psychiatry suite

Every part of the psychiatry revenue cycle, in one system

Each module is configured for the codes, modifiers, and payer rules psychiatry teams work with, not adapted from generic billing software.

Psychiatry Patient Intake SoftwareCapture both medical and behavioral health coverage and screening forms before the first visit.Psychiatry Scheduling SoftwareSchedule evaluations, medication visits, and treatment courses in person or virtually.Psychiatry Financial Clearance SoftwareIdentify the behavioral health payer and track authorizations for treatment courses.Psychiatry Charge Validation SoftwareCheck E/M, psychotherapy add-ons, and evaluation codes against documented time.Psychiatry Payment Posting SoftwarePost payments from medical and behavioral health payers.Psychiatry AR Management SoftwareFollow claims across medical and behavioral health payers.Psychiatry Analytics SoftwareSee volume and revenue by visit type, modality, and payer.Psychiatry Value-Based Care SoftwareRecord standardized symptom scores for quality programs and collaborative care.
The cost of generic billing

You went into psychiatry to treat patients, not to chase claims

These are the places psychiatry practices most often lose revenue when their billing platform wasn’t built for the work. Unlimited Systems closes each one with rules configured for your specialty.

Review your workflow

Common psychiatry revenue leaks

  • Psychotherapy add-on codes billed with E/M without time documented separately from the E/M service.
  • Claims sent to the medical plan when behavioral health is carved out to a separate payer.
  • TMS and esketamine treatment courses started without authorization, or continued beyond authorized sessions.
  • Telehealth visits billed with the wrong place of service or modifier for the payer.

Challenges we solve for psychiatry

The work that generic platforms leave to your staff is the work psychiatry margin actually turns on.

Time-based coding
Documented psychotherapy time is checked against the add-on code before billing.
Behavioral health carve-outs
Carve-out payers are identified at intake and claims route correctly.
Interventional treatment courses
Treatment courses are tracked against authorized sessions with alerts before limits.
RCM software for Psychiatry: psychiatrist in conversation with a patient in a calm office

Legacy software vs. Unlimited Systems

See why psychiatry practices move off general-purpose billing platforms.

CRITERIA
LEGACY SYSTEM COMPROMISE
UNLIMITED SYSTEMS VALUE
Time-based coding
✕Psychotherapy add-ons are billed without distinct time, inviting audits.
✓Documented psychotherapy time is checked against the add-on code before billing.
Behavioral health carve-outs
✕Claims go to the medical plan and are denied weeks later.
✓Carve-out payers are identified at intake and claims route correctly.
Interventional treatment courses
✕Session counts and authorizations are tracked by hand.
✓Treatment courses are tracked against authorized sessions with alerts before limits.
Still evaluating

Not Ready to Switch Yet? That's Exactly When to Start the Conversation.

You don't have to be actively replacing your current system to have a useful conversation with Unlimited Systems. Many specialty practices talk with us months before a contract renewal, system evaluation, or operational change so they can understand where revenue leakage, denial risk, prior authorization delays, and reporting gaps may already be showing up.

Get a DemoBenchmark Your Current Workflow

You don't have to wait until your contract is up to start evaluating your options. The best time to assess your revenue cycle technology is before renewal pressure begins. Unlimited Systems can help you understand where your current workflows may be creating avoidable denials, manual work, charge capture gaps, or reporting limitations, so you're better prepared for renewal, replacement, or future planning.

Less billing work between the visit and payment

Specialty rules and connected data keep your team focused on the exceptions that need judgment.

Verify before the visit

Coverage and authorization stay tied to the order.

Validate specialty charges

Code, unit, and modifier checks happen before filing.

Work the right accounts

Denials and A/R are ranked by value and filing risk.

Care team in scrubs walking through a clinic corridor
35%less manual workflow time
One platform

The rest of the platform your psychiatry practice runs on

The same connected system handles the operational work that sits either side of billing.

Patient Intake

Digital intake, eligibility, and demographic capture before the visit.

Explore Patient Intake

Patient Scheduling

Smart calendars and resource scheduling across providers and locations.

Explore Patient Scheduling

Financial Clearance

Automated eligibility checks and prior authorization management.

Explore Financial Clearance

Charge Validation

Pre-claim scrubbing for coding, modifiers, and compliance accuracy.

Explore Charge Validation
Built for psychiatry

Follow one psychiatry patient from intake to payment

Eight stages, one record. Nothing is rekeyed between systems, so a detail captured at the front desk is still there when the claim goes out, and when the remittance comes back.

Walk the workflow with us
  1. 1Patient Intake for psychiatryDigital intake and demographic capture built around psychiatry visit types.
  2. 2Patient Scheduling for psychiatryCalendars and resources that reflect how psychiatry appointments actually run.
  3. 3Financial Clearance for psychiatryEligibility and prior authorization resolved before the patient arrives.
  4. 4Charge Validation for psychiatrySpecialty scrubbing on codes and modifiers before the claim leaves the building.
  5. 5Payment Posting for psychiatryERA and EOB posting reconciled automatically against what was billed.
  6. 6AR Management for psychiatryWorklists ranked by dollar value, aging, and timely-filing deadline.
  7. 7Healthcare Analytics for psychiatryLive visibility into denials, yield, and performance by provider and procedure.
  8. 8Value-Based Care for psychiatryQuality measures and episode costs tracked under alternative payment models.

Part of Behavioral Health

Psychiatry within Behavioral Health

Explore Behavioral Health RCM software

Related Behavioral Health sub-specialties

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Frequently asked questions

It supports the psychotherapy add-on codes billed with E/M and checks that psychotherapy time is documented separately from the E/M service and meets the time range for the code billed.

New to revenue cycle terminology? Browse our healthcare RCM & billing glossary.

We Love Hearing From Our Users

Practices like yours, on what changed after moving to Unlimited Financials.

EXPLORE PRODUCTSGET A DEMO
★★★★★4.8/5G2
★★★★★5/5Gartner
“

The system continues to grow with features as it should, with how healthcare changes. So, if you are looking for a company that is innovative and truly cares, I would recommend Unlimited Financials.

Ernelita Dacumos
Billing Manager, SHOM
“

Unlimited Financials has been the easiest and best practice management system I have used. It is easy to navigate and do what I need to do.

Melissa Shook
Medical Biller, SHOM
“

We have been on Unlimited Financials for over three years and love it. Our claims are being processed faster and more efficiently, which means we are receiving payment more quickly.

Renee Bernacchi
Accounts Receivable Coordinator, COAS
“

Unlimited Financials has allowed us to extend our workforce in some areas due to the workflow efficiencies and given a better patient experience.

Mel Davies
CFO, Oregon Oncology Specialists
“

Knowledge of the patient's coverage has been a game changer. The ability to verify benefits before the patient comes in has saved us on time and denials, so there is no delay in treatment.

Alisha Haslem
Patient Advocate Manager, Utah Cancer Specialists
“

Using Unlimited Systems has allowed us to get a much better handle on our AR and claim management.

Erin Wilcher
Executive Director, Commonwealth Cancer Center

Don't Love Your Current RCM Software Provider?

That's putting it nicely based on what we hear every day.

A support line that never picks up. An overseas call center that's never heard of your account. Errors nobody catches until the denial shows up. We're Midwest-based, not offshore, and the team that answers already knows your account. Practices that switch tend to wish they'd done it sooner.

  • Located in Cincinnati, Ohio — no offshore call centers
  • Founded by healthcare leaders, not tech-bros
  • Industry leaders in innovation, technology, and automation
See Why Practices SwitchMeet Our Support Team
Unlimited Systems team members laughing together while reviewing work on a laptop at the EMERGE Employee Summit

GET STARTED

Optimize Your Specialty Revenue Cycle

Connect with a specialized Psychiatry RCM expert for a personal workflow walkthrough, and see where your current setup is creating avoidable revenue risk.

Request Demo
★★★★★4.8/5G2★★★★★5/5Gartner★★★★★5/5
6,500+ specialty providersSOC 2 certified